This Covid returning to work checklist can be used as a prompt as you go through stages of re-opening the workplace or increasing the numbers of staff working in the business as lockdown eases. Its not a definitive list but gives food for thought.
Review updated government guidance and implement measures required to ensure a COVID-19 secure workplace
Review annual leave procedures to plan how to manage requests over the rest of the year. Update annual leave policy and procedures to account for the ability to carry leave over
Review general leave policies/ procedures including sick leave. Ensure employees understand the expectations for reporting absence, including situations where they contract Covid-19 or are self-isolating
Review policies/ procedures related to work/ break times and clock in/ out and consider if shifts may need to be staggered
Review travel policies, including both business and personal travel, and consider if changes need to be made in line with government guidance
Consider if any staff can continue to work remotely
Review and decide which roles are required initially, as these are more likely to be business critical, core employees. If it is necessary to bring back a proportion of employees in the same role, ensure any decision as to who is brought back is objective and not discriminatory
Draft relevant communications to ensure that everyone receives the appropriate message and understands expectations on returning
Contact employees to advise them when they will be required to return to work/to the workplace/ remain on furlough, if applicable, in the event that phased returns are required
Ensure staff are aware of any new health and safety provisions that have been put into place
Ensure all staff are aware of the right to request flexible working, and that this will be considered if business need can permit it
Look out for changes to the coronavirus Job Retention Scheme which may allow you to bring furloughed employees back on a part time basis and still obtain assistance with wage costs
Have pre-return to work conversations with each member of staff to ascertain their personal circumstances and whether there are any impediments to their return
Consider whether further adjustments to your return plans are necessary to accommodate for employees who may need them
Sensitively check on employees’ mental health condition and offer appropriate support
Ensure employees are aware of arrangements for their first day back and of requirement to stick to health and safety measures implemented
Invite employees to be part of the process by giving feedback on new measures adopted or suggesting new measures